Enterprise Training Infrastructure

Enterprise Training
Operations & B2B Infrastructure

We scale commercial training organizations from "Manual Logistics" to "Multi-Tenant Automation."

For corporate training providers, the challenge is not just content delivery; it is operational complexity. We architect the Training Management Systems (TMS) and multi-tenant environments that allow you to manage thousands of corporate clients, instructors, and certifications with near-zero administrative overhead.

MASTER CORE
Client A ● Active
Client B ● Active
Client C ● Active
Client D ● Active
Strategic Overview

Beyond "Course Creator" Logistics

Running a commercial training company involves complex logistics that standard "Course Creator" platforms cannot handle. You are not just selling courses to individuals; you are selling compliance, certifications, and upskilling programs to organizations.

VM Software Solutions functions as your Operations Architect. We build infrastructure that solves the "B2B Friction" problem. We replace spreadsheets and manual invoicing with custom software that integrates Learning Delivery (LMS) with Back-Office Logistics (TMS).

Our systems allow you to spin up branded portals for your clients in seconds, automate instructor scheduling, and synchronize financial data directly with your ERP.

B2B Operations Flow
Learning Delivery (LMS)
Content & Certification
Training Management (TMS)
Logistics & Scheduling Logic
Finance & ERP
Invoicing & Revenue Rec.

Core Challenges This Solves

We resolve the operational bottlenecks that prevent training agencies from scaling efficiently.

Client Management Friction

Eliminating the manual work of creating user accounts for every new corporate client by automating "Seat Management" and "Bulk Enrollment."

Data Isolation Requirements

Fulfilling enterprise mandates for data sovereignty by utilizing multi-tenant architectures where every client's data is strictly firewalled.

Financial Disconnect

Bridging the gap between the LMS (delivery) and the Finance System (invoicing) to support complex B2B payment terms like Net-30 and POs.

Resource Conflict

Automating the scheduling of limited resources—instructors, virtual classrooms, and physical venues—to prevent double-booking.

Methodology

Our Architectural Approach

Our methodology is defined by Multi-Tenancy and Logistical Automation to streamline enterprise operations.

Multi-Tenant Architecture

We build a "Hub and Spoke" network. You control the Master Hub, and each client gets a branded Spoke with their own logo, users, and reporting.

Training Management Core

We engineer the back-office logic: algorithms for instructor availability, profitability analysis per course, and automated certificate expiry notifications.

B2B Commerce Logic

We implement complex checkout flows that support "Pay on Account," "Departmental Budgeting," and "Manager Approval" workflows.

Headless Delivery

We decouple the content repository from delivery, allowing you to push training directly into your client's existing LMS via LTI or xAPI.

Logistics Protocol

The B2B Framework

Phase
Methodology
Technical Output
01

Operational Audit

Mapping the flow of data from "Sale" to "Delivery" to "Invoice" to identify logistical friction points.

Deliverable
Logistics Process Map
02

Multi-Tenant Build

Construction of the Master LMS and Tenant provisioning scripts for rapid client deployment.

Deliverable
Federated Learning Environment
03

TMS Configuration

Development of instructor portals and resource scheduling calendars to prevent double-booking.

Deliverable
Back-Office Dashboard
04

Commerce Integration

Connection of LMS to ERP/Accounting software for automated invoicing and PO management.

Deliverable
B2B Checkout Flow
05

Client Onboarding

Setup of "Self-Service" portals for client managers to assign training and track team progress.

Deliverable
Client Admin Panel
06

Data Federation

Implementation of SSO (Single Sign-On) for enterprise clients to ensure seamless access and security.

Deliverable
SAML/OIDC Configuration
Tech Stack

System Capabilities

Multi-Tenant LMS Development

We build systems using WordPress Multisite or custom SaaS architectures. Update content centrally and propagate instantly to 100+ client portals.

Instructor-Led Training (ILT)

We digitize the classroom. Handling physical and virtual (Zoom/Teams) event scheduling, attendance via QR codes, and automated waitlist management.

B2B Client Admin Portals

We empower your customers. "Manager Dashboards" allow corporate contacts to purchase credits, assign courses, and pull compliance reports.

Automated Certification

For safety and regulatory providers, we engineer "Expiry Logic." The system tracks validity, sends renewal reminders, and auto-enrolls users.

Headless Content Distribution

If clients refuse your portal, we bring training to them. LTI adaptors allow content to play securely inside their internal LMS (Workday/Cornerstone).

Integrated Enterprise Stack

Integration & Scalability

Your training company must function as an integrated enterprise stack.

CRM

Salesforce or HubSpot integration to track B2B deals and renewals.

Finance

Quickbooks, Xero, or NetSuite integration to automate Purchase Order generation and revenue recognition.

Virtual Classroom

Deep integration with Zoom/Webex/Teams to auto-generate meeting links and track attendance duration.

Identity Management

Okta/Azure AD integration for seamless Single Sign-On (SSO) for enterprise clients.

ENTERPRISE
STACK
Key Performance Indicators

Outcome-Driven Benefits

Operational Scale

Manage 10x the client volume without increasing administrative headcount.

Efficiency

Revenue Acceleration

Shorten the "Order-to-Cash" cycle by automating B2B invoicing and enrollment.

Cash Flow

Client Stickiness

A branded, self-service portal makes it technically difficult for your clients to switch to a competitor.

Retention

Data Sovereignty

Ensure compliance with strict enterprise SLAs regarding data privacy and segregation.

Compliance

What is the difference between an LMS and a TMS?

A Learning Management System (LMS) is student-facing; it focuses on the delivery of content (videos, quizzes). A Training Management System (TMS) is administrator-facing; it focuses on the back-office logistics of running a training business (scheduling instructors, managing venues, invoicing clients). VM Software Solutions builds integrated platforms that combine both functions, allowing commercial training providers to manage the business of training as effectively as the delivery of learning.

Support & Logistics

Technical FAQs

Yes. Utilizing Multi-Tenant Architecture, we can provision separate sub-domains (e.g., clientA.training.com) with unique logos, color schemes, and SSO configurations for each of your B2B customers, all managed from a single "Super Admin" dashboard.
We implement a B2B Wallet System. Your clients can purchase a block of 500 "Training Credits" via invoice. Their managers can then distribute these credits to employees to self-enroll. The system tracks usage and alerts the account manager when credits run low.
Yes. We integrate your LMS with your accounting software (e.g., Xero/QuickBooks). When a corporate client purchases a cohort, the system generates a PDF invoice, emails it to the finance contact, and creates the accounts receivable entry automatically.
Yes. Our architectures are fully compliant with SCORM 1.2/2004 and xAPI (Tin Can) standards, ensuring that your content tracks progress accurately and can be exported if necessary.
Yes. Our TMS modules include Resource Management. You can define physical assets (e.g., "Room A," "Simulators") and human assets (Instructors). The system prevents double-booking and allows for calendar synchronization with Outlook/Google Calendar.

Automate Your Operations.

If your training company is bogged down by spreadsheets and manual admin, let us engineer the infrastructure that allows you to scale.

Request an Operations Review
Enterprise Scale
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