Precision Migration Protocol

Precision Platform Migration
& Data Re-Engineering

We transition high-revenue educators from restrictive SaaS platforms to sovereign, scalable infrastructure.

Moving a live education business involves more than copying content; it requires the surgical transfer of user data, transaction history, and search authority. We execute manual, verified migrations from Kajabi, Teachable, and Thinkific to robust WordPress ecosystems with zero data loss.

Strategic Overview

Proprietary platforms eventually become technical debt.

Platforms like Kajabi or Teachable offer speed to market, but limit scaling enterprises with high transaction fees, lack of code-level access, and rigid design constraints.

VM Software Solutions treats migration as a Database Engineering challenge, not a content entry task. We do not use automated "one-click" plugins that corrupt data. Instead, we architect a bridge between your legacy system and your new environment.

"We move you from a 'rented' apartment to an 'owned' building, ensuring student credentials and billing remain uninterrupted."

Legacy Platform

Restrictive SaaS (Kajabi/Teachable)

High Fees Locked Data

Sovereign Infrastructure

WordPress / Headless Architecture

0% Fees Full SQL Access

Core Challenges This Solves

We mitigate the catastrophic risks associated with platform transfers.

Data Integrity Failure

Preventing the loss of student completion records and quiz scores common with automated migration tools.

SEO Hemorrhage

Preventing the 404 errors and traffic drops that occur when URL structures change without a comprehensive 301 redirection strategy.

Revenue Interruption

Ensuring recurring subscription payments (Stripe/PayPal) continue to process without forcing users to re-enter credit card details.

Operational Downtime

Eliminating "maintenance mode" windows through the use of synchronized staging environments.

Our Architectural Approach

Our migration philosophy is defined by Manual Validation and Parallel Development.

Schema Mapping

We analyze the database structure of your source platform (e.g., Kajabi's JSON output) and map it to the destination schema (e.g., WordPress wp_users and wp_usermeta tables).

The "Staging First" Protocol

We never work on a live environment. We build your new infrastructure in a sandboxed staging server.

Payment Tokenization

We utilize advanced payment gateway APIs to migrate Stripe "Customer IDs" rather than raw credit card data, maintaining PCI compliance while preserving recurring billing.

SEO Preservation

We crawl your existing site to build a complete URL map, ensuring every old link redirects to its new counterpart.

The Migration Framework

Phase	Methodology	Technical Output
01. Discovery & Audit	Full crawl of existing assets and data export analysis.	Data Inventory Report, URL Map.
02. Infrastructure Build	Deployment of the target WordPress environment (LearnDash/LifterLMS).	Production-Ready Staging Server.
03. Content Porting	Manual transfer of videos, text, and resources to ensure formatting accuracy.	Course Hierarchy & Lesson Structure.
04. Data Injection	Scripted import of user accounts and progress data.	Validated User Database.
05. Systems Integration	Connection of Email Marketing (ESP) and CRM tools.	Tagging & Automation Workflows.
06. User Acceptance Testing	Verification of logins, progress tracking, and purchase flows.	QA Sign-off Document.
07. The "Live Switch"	DNS propagation and final data sync.	Live Site Launch.

System Capabilities

Kajabi to WordPress

The most common enterprise migration. We replicate Kajabi's "Pipeline" functionality using WordPress funnels (CartFlows/FunnelKit) and migrate all course content to LearnDash or MemberPress.

Teachable to WordPress

We solve the specific challenge of Teachable's proprietary payment gateway. We transition your checkout flow to WooCommerce or Stripe directly, eliminating Teachable's transaction fees.

Thinkific to WordPress

We handle the complex hierarchy of Thinkific's "Bundles" and "Memberships," mapping them to appropriate WordPress user roles and capability sets.

Udemy to Owned-Media

For instructors "graduating" from Udemy. We build a destination site and implement a bridge strategy to funnel Udemy students to your high-ticket offers, converting marketplace traffic into owned leads.

Integration & Scalability

A migration is the perfect inflection point to upgrade your integration stack.

CRM Data Sync

We ensure that student tags in your LMS (e.g., "Course A Completed") trigger the correct automations in ActiveCampaign, ConvertKit, or HubSpot.

Analytics Continuity

We migrate your Google Analytics 4 (GA4) and Facebook Pixel configurations to preserve historical data continuity.

Global Tax Compliance

We integrate solutions like Quaderno or TaxJar during the migration to handle global VAT/GST, which SaaS platforms often obfuscate.

Outcome-Driven Benefits

Immediate ROI and long-term control.

Total Data Ownership

You own the database. You are no longer subject to a platform's terms of service changes or arbitrary bans.

Margin Improvement

Elimination of monthly SaaS fees ($300-$500/mo) and transaction fees (0-5%) creates immediate ROI.

SEO Authority

By moving to WordPress, you unlock technical SEO capabilities (Schema, Core Web Vitals) impossible on closed platforms.

Custom Functionality

No longer bound by "feature requests." If you need a custom student directory or gamification logic, we build it.

Why is manual LMS migration better than automated plugins?

Automated migration plugins often perform a "surface-level" copy, transferring text and video but failing to accurately map complex relational data like student progress logs, quiz results, and recurring billing tokens. This frequently results in data corruption and broken user accounts.

VM Software Solutions employs a manual, database-level migration protocol (ETL: Extract, Transform, Load) that verifies every data point, ensuring 100% integrity for student records and SEO rankings.

Technical FAQs

In most cases, yes. Because proprietary platforms (like Kajabi) hash passwords using non-public encryption keys, we cannot copy the passwords directly. However, we engineer a seamless "First Login" workflow that prompts users to set a new password via a branded email notification upon launch.

We do not move the money; we move the connection to the money. We map the existing Stripe Customer IDs to the new WordPress user accounts. This allows the subscription to continue charging in the background without the user needing to re-enter their card information.

No. We build the new site on a staging server while your current site remains live and operational. We only switch the DNS (Domain Name System) once the new site is fully tested and approved. The actual "downtime" is limited to the few minutes of DNS propagation.

Yes. We export contact lists and tag schemas from your platform's internal email system and import them into your dedicated ESP (like ActiveCampaign or ConvertKit), ensuring your segmentation logic is preserved.

We prioritize SEO preservation. We crawl your old site to create a list of every existing URL. We then set up 301 (Permanent) Redirects in the new site's .htaccess file or Nginx config, telling Google exactly where the new pages are. This typically preserves 95-100% of link equity.

Secure Your Data Sovereignty.

If you are ready to move your education business to an infrastructure you own and control, contact our engineering team for a migration feasibility audit.

Discuss Migration

Precision Platform Migration & Data Re-Engineering